October 2021 Meeting Minutes

Oct. 7, 2021 | 1:30-3 p.m. | Virtual Meeting

1. Welcome & Roll Call
   • 32 Reps Present, 13 Reps absent, 18 guests present, and 2 liaisons/committees present
   • Absent: Jennifer Buening, Matie Hall, Katrina Heilmeier, Emily Hubbell-Stable, Taylor Jefferson, Kaitlyn Kuch, Jeff Noftz, Travis Sheaffer, Cynthis Valentine, Shannon Tyler, Dennis Voss, Jamie Wlosowicz
   • Substitutes - none
2. Approval of September Minutes
   • Motion to approve: Kim Fleshman
   • Second: Adam Arthur
   • PASSED
3. Chair’s Report
   • Chair Senn provided an update regarding conversations with President Rogers
   • Announced Open Forum discussion on Flexible work policy – Thursday, Oct. 21 from 1:30-2:30 p.m.
4. Guest Speaker - Konnie Nicholson-George, Sr. Human Resources Representative
5. Open Forum
   • Question regarding whether virtual meetings were being recorded
     • Meetings are not recorded
     • Error in setup of recurring Zoom meeting and any erroneous recordings were not saved
   • Request was made for broader announcement of Monthly ASC general meetings beyond the ASC Reps
     • Add monthly meeting agenda to website in advance of the meeting
     • Add monthly meeting agenda to ASC Rep meeting invitation in advance of the meeting in addition to emailing
     • Add announcement of monthly general meeting to the Campus Update
   • Two required training sessions were recently announced
     • Prevent Discrimination and Harassment Together
     • Prevent Sexual Violence Together
     • One more will be announced soon
   • The Outreach and Activities Committee continues to reach out to new staff members to provide information about ASC
   • Question about returning to in-person meetings was raised and agreed that virtual should continue
     • Exec will investigate Synch Classrooms for hybrid meetings going forward    
6. Old Business
   • Chair Senn provided answers to previous questions on the vaccine requirement
     • Vaccination verification proof can be uploaded now – Deadline is Nov. 29
   • Exemption request deadline submission is Nov. 1
   • Rapid and PCR testing available in the Union – no technology access needed
   • COVID-19 hotline is still being staffed
     • FAQ page was built out
   • Student mask misconduct policy and reporting
     • More signage has been posted
     • No plans to implement enforcement teams
   • Timing of vaccine mandate to allow students to decide about attendance next semester
   • Vaccine mandate re: remote staff and e-campus students
   • Students who do not submit their proof of COVID-19 vaccination or do not receive an approved exemption may not be allowed to enroll in face-to-face classes this spring or live in an on-campus residence hall spring semester.
7. New Business
   • Discussion on Additional University Benefits
     • Survey was launched regarding thoughts on types of potential additional benefits
   • Groups entered breakout rooms to discuss further with a Personnel Welfare & Compensation representative
8. Secretary’s Report
   • R:drive access should be updated
9. Treasurer’s Report – No Report
10. Liaison Reports – No Report
    • Classified Staff Council-Sandie Smetzer
    • Faculty Senate Representative-Chris Frey
    • Retirees-Laura Arnold
    • Ombuds Update
    • ASC Historian
11. ASC Committees – Attempted to go into Breakout Sessions for further discussion of Committee work, but experienced some difficulties
    • Amendments & Policies
    • Awards & Recognitions
    • Outreach & Activities
      • Will be issuing 2 Poll questions via email due to difficulties launching poll during the meeting    
    • Personnel Welfare & Compensation
    • Professional Development
    • Student Scholarships
    • Diversity and Belonging Ad hoc Committee
12. University Committee Reports (Breakout Sessions)
13. Upcoming ASC Dates
    • Nov. 4, 1:30 p.m. – Virtual
14. Good of the Order
15. Adjourn – 3:01 p.m.