Vehicle Claims Reporting

Reporting

• Claims involving university owned, leased, or rented vehicles must be reported to the driver’s supervisor right away, and to the department of Risk Management within 24 hours of the occurrence via an email or using the Vehicle Accident Report. This report can be completed online, or a hard copy is available in the Vehicle Accident Reporting Kit located in the glove compartment of each university-owned vehicle.
• Accidents occurring on-campus must be reported to the University Police Department. Accidents occurring off-campus should be reported to the local police authority in the jurisdiction where it occurred.

Deductible

• When a University entity causes damage to a University owned, leased, or rented vehicle, the responsible department will be accountable for the University deductible of $1000 (unless rented using the corporate Enterprise contract).
  • When vehicle damage is quoted to be more than $5,000, two repair estimates may be required.  Estimates must be reviewed and approved by Risk Management before work is completed for coverage to be approved.
  • Damage caused by a University owned, leased, or rented vehicle to another party’s vehicle will be covered with a $1000 department deductible.
  • Vehicles rented using the corporate Enterprise contract are insured by Enterprise with a $0 deductible.  
• When another party causes damage to a University owned, leased, or rented vehicle, the Risk Management department will seek to recover the damages from the responsible party.
  

Driver Responsibility

• Responsibility for any tickets or fines levied against the driver becomes the sole responsibility of the driver.
• The University’s insurer does not cover damage to personal belongings of vehicle occupants.
• The University’s insurer does not cover damage to personal vehicles of employees or students used in conjunction with university business. The insurance company covering the vehicle is considered primary for both automobile liability and physical damage exposures.