Forms

Form Directions

• Undergraduate students who have been accepted into an Accelerated Bachelor's to Master's Program should complete this form to register for their desired graduate courses for an academic semester.
• To complete the form, students should collect the following information.
  • Course subject, catalog #, section #, class #, and course name (e.g., MBA 6050, 5001, 11690, Marketing Management and Strategy) for each course they wish to take (please review your Accelerated program's webpage to see a list of courses that can be taken for shared credit and consult your program's Graduate Coordinator if you have any questions about which courses to take)

Form - Accelerated Bachelor's to Master's Course Registration Request Form

Policy and Other Links

• Accelerated Bachelor's to Master's Program Web Site

Form Directions

• Undergraduate students should fill out this form if they are wanting to take one or more graduate classes.  Please read the  policies linked below to find out if you are eligible for Advanced Undergraduate Status.
• Before completing the form, students should reach out to the instructor(s) of the course(s) they wish to take to inform the instructor(s) that they will be submitting an Advanced Undergraduate Status form requiring their approval.
• Before clicking on the form, students should collect the following information.
  • Current cumulative GPA, course subject and catalog # (e.g., BIOL 5000)
  • Name and email of the instructor for each course requested.
  • Name and email of the Chair / Program Director associated with the course.
  • Type of credit:  Specify whether the course will be counted on the graduate or undergraduate credit on your transcript. 
    • If it is needed for an undergraduate program or graduation requirement, choose undergraduate credit. 
    • If all undergraduate degree requirements and total credits will be met without this class, choose graduate credit.
• After the student fills out the form, the form will be routed to the instructor(s).  Instructors will complete information about the class and sign to give permission for the student to take the class.
• As long as there are no issues, Registration and Records will notify the Graduate College when the student has been registered for the class(es).

Form - Advanced Undergraduate Status Request Form (AdobeSign eform)

Policy and Other Links

• Advanced Undergraduate Policy
• Advanced Undergraduate Status Web Site
• Sample form

Form Directions

• Graduation applications must be received before the published deadline for a student to be considered for graduation in a given semester.
• The application is only available during certain dates.  Dates are listed here.

Form - Students applying for graduation must do so on-line through their MyBGSU.

Other links

• See the Graduate College's Graduation Web site for more information.

• Typically, a student participates in the commencement ceremony the semester they complete requirements for their degree.
• However, students can request to participate in a different ceremony for reasons such as family attendance, etc. 
  • Master's students can request to participate in commencement either before or after their semester of graduation.
  • Doctoral students can request to participate in a commencement ceremony only after all degree requirements have been met. 
• If a student applies to walk in a commencement ceremony, they must still apply for graduation during the semester of their academic graduation -- this form does not replace a graduation application!  See directly above for instructions about applying for graduation.
• Students' names will appear in the commencement program during the semester in which they graduate, not the semester they participate in commencement. 
• To ask for the Commencement Walk-Through Request form, please send an email (at the beginning of the semester you are requesting to participate), to gradcol@bgsu.edu.  Please include your BGSU ID number. 

Form Directions

• Students can fill out the above form in they are interesting in receiving permission to take one or more classes at the University of Toledo.  The form will be evaluated by both BGSU and UT before approval.

Form - Concurrent Enrollment Form (paper form)

Policy and Other Links

• Concurrent Enrollment Policy

Form Directions

• If a course has expired, it must be revalidated or retaken before it can be counted toward a degree.  
  • Master's and Certificate Programs:  A course can only apply toward the degree if it has been taken within 6 years of graduation. 
  • Doctoral Programs: A course can only apply toward the degree if it has been taken within 8 years of graduation.
  • To determine if a class can count toward your degree, please click here for course expiration dates.
• Before clicking on the form, students should collect the following information and consult with their graduate program coordinator:
  • Planned graduation date
  • Subject and catalog number of the course (ex: BIOL 5000)
  • Original term and year the course was taken
  • The email of their (1) graduate program coordinator and (2) line college approver (Click here for contact information)
  • Payment of $25 per course is required.  Payment can be made for multiple classes simultaneously.  Students can pay online:  https://commerce.cashnet.com/BGSUGRAD
    

Form - Course Revalidation Form (AdobeSign eform)

Policy and Other Links

• Revalidation Policy (updated October 2018)
• Sample Course Revalidation Application

Form Directions

• Students should fill out the form to request that credits from another university transfer into their BGSU graduate program.
• Students must have completed at least 8 credits in their BGSU program before credit transfer can be approved.  Transferred credits must also fit time-to-degree deadlines at the time of graduation.
• Before clicking on the form, students should collect the following information:
  • BGSU course number and title, and non-BGSU course number and title.
  • Syllabus or course description for non-BGSU course.
  • The name and email of their (1) graduate program coordinator and (2) line college approver (Click here for contact information)
• Students will need to have their official transcript for the course sent to the Graduate College. Please note, previously submitted offical transcripts are not acceptable for transfer credit requests unless they were received within the previous six months. 
  
• Students cannot transfer credit that has been used for another certificate or degree. 

Form - Course Transfer Request Form (AdobeSign eform)

Policy and Other Links

• Credit Transfer Policy
• Sample form

Form Directions

• Students should complete these forms to: (1) apply for credit by exam; and (2) to document a completed credit by exam experience. 
• Before clicking on the form, students should collect the following information:
  • The course subject and catalog number (ex: BIOL 5000), course name, credit hours, and term/year course was taken. 
  • The payment of the $80 fee and confirmation number. Students can pay online: https://commerce.cashnet.com/BGSUGRADCE. 
  • The name and email of their (1) graduate program coordinator and (2) line college approver (Click here for contact information).
• A maximum of 6 credit hours may be taken by exam. 

Form - Credit by Examination Application (AdobeSign eform) and Credit by Examination Report (AdobeSign eform)

Policy and Other Links

• Credit by Examination Policy
• Sample Form - Application
• Sample Form - Report

Form Directions

• Graduate Program Coordinators use this form to request a curriculum exception for an individual graduate student's degree audit.  This form is also used to report the results of a culminating experience for a student completing a plan II master's program or a specialist program, when the results are not reflected in a graded course.
  
• Graduate Coordinators can submit from VPN or on-campus only.
• Chairs / Directors or graduate secretaries can submit requests if the Graduate Program Coordinator is unable to access VPN for some reason.  A copy will be sent to Graduate Program Coordinators.
• Email confirmation will be sent after submission. 
• All requests will be reviewed / approved in your College and in the Graduate College on the way to Registration and Records.

Form - Graduate Student Curriculum Exception Request (OnBase eform)

Other Links

• Sample Graduate Student Curriculum Exception Request Form

Form Directions

• Master’s students should use this form to request approval to pursue a Dual or Second Master’s Degree.
• Review the below policies for detailed information on both options.
• Before initiating the form, students should meet with the graduate program coordinator of each program to determine if this option is available. (Click here for contact information)
  • Students will need the name and email of each graduate program coordinator and the plan code of each master’s program in order to submit the request form.

  Form – Request for Dual or Second Master’s Degree (AdobeSign eform)

  Policy and Other Links

• Master’s Degree – Dual Master’s Degrees Policy
• Master’s Degree – Second Master’s Degree Policy  
• Sample Form Dual or Second Master's Degree Request
  

Form Directions

Please contact your college office regarding the grade change process.

• This form should be completed by instructors/faculty to request a formal grade change, and it should be taken directly to Registration and Records after approval (not the Graduate College).
• Approvals must be obtained from the graduate program coordinator and their line college approver (Click here for Contact Information).

Policy

• Grading Policy

Form Directions

• Students can fill out the form to request that a new grade from a retake of a class replace the old grade from the original registration of that class.  Please see the below policy for more information.   
• Before clicking on the form, students should collect the following information: 
  • The course subject and catalog number (ex: BIOL 5000), and the course title. 
  • The original course instructor, original term/year, and original grade received.
  • The retake course instructor and retake term/year.
  • The name and email of their graduate program coordinator (Click here for contact information).

Form - Grade Replacement Request Form (AdobeSign eform)

Policy and Other Links

• Grade Replacement Policy
• Sample form - Grade Replacement

Form Directions

Please contact your college office regarding an incomplete extension

• This form should be completed by instructors/faculty to request an extension of an incomplete grade, and it should be taken directly to Registration and Records after approval (not the Graduate College).
• Approvals must be obtained from the graduate program coordinator and their line college approver (Click here for contact information).

Policy

• Incomplete Policy

Form Directions

• Students can fill out the form to request a leave of absence, which means that their time-to-degree clock is stopped, and they do not have to continuously enroll for 6990/7990 (thesis/dissertation credits). 
• Before clicking on the form, students should collect the following information: 
  • The length of desired leave (maximum of one year).
  • The desired semester of return from the leave. 
  • The name and email of their graduate program coordinator (Click here for contact information).
• If a student is taking a leave of absence mid-semester and wants to drop all classes for that semester, they will need to 'withdraw from term.'  This can be done in the MyBGSU portal, under the 'other academic' dropdown.

Form - Leave of Absence Request (AdobeSign eform)

Policy and Other Links

• Leave of Absence Policy
• Sample form - Leave of Absence Request

Form Directions

• Doctoral students should use the form to apply to take their preliminary examination.
• Please complete this request at least 8 weeks prior to the planned examination date, so the Graduate College has enough time to appoint a Graduate Faculty Representative to serve on the committee.
• Before clicking on the form, students should collect the following information: 
  • A proposed date of written and oral examinations.  This date might need to change to make sure the Graduate Faculty Representative can attend.
  • Area of interest / cognate.
  • The name and email of their preliminary exam committee chair.
  • The name and email of their preliminary exam committee members. 
  • The name and email of their graduate program coordinator (Click here for contact information).
• The student and committee members will receive this form back to let them know that the application has been approved and that the Graduate Faculty Representative has been appointed.  The Graduate Faculty Representative is a full voting committee member and must be a participant in all deliberations and actions.  

Form - Preliminary Exam Application (AdobeSign e-form)

Policy and Other Links

• Doctoral Requirements - Examination Information
• Sample Form - Prelim Exam Application

Form Directions

• Doctoral students should initiate the form to document the results of their preliminary examination. Students should initiate the form just before attending their exam/defense of exam. 
• Before clicking on the form, students should collect the following information: 
  • The name and email of their preliminary exam committee chair.
  • The name and email of their preliminary exam committee members, including the Graduate Faculty Representative.
  • The name and email of their graduate program coordinator (Click here for contact information).
• The student and committee members will receive a copy of the form including the final results of the examination.  

Form - Preliminary Exam Report (AdobeSign e-form)

Policy and Other Links

• Doctoral Requirements - Examination Information
• Sample Form - Prelim Exam Report

Form Directions

• Students do not initiate this form. Graduate Program Coordinators should complete this form to request a change of program, addition of a certificate, or correction of a program plan / subplan error.
• Students who are not located in the State of Ohio AND are seeking admission to a program listed on the BGSU Professional Licensure Disclosure page, are required to complete the regular, online admissions process.
• Before initiating this form, Graduate Program Coordinators must ensure the following criteria are met:
  • the programs are in the same department / school;
  • the application requirements are equivalent;
  • the student meets the new program application requirements; and
  • the new program’s admissions committee approves accepting the student.
• If the student does not meet all of the above criteria, the student must submit a new application for the new program.
• Contact the Graduate College with any questions.

Form -  Program Change Request

Other information

• Sample Program Change Request Form

Form Directions

• Degree-seeking or Certificate-seeking students who have had no registration activity for four or more semesters (including summer) will be deactivated and not able to register for classes. 
  • To apply for reactivation, this form must be submitted.
  • Students who are not located in the State of Ohio AND are seeking reactivation to a program listed on the BGSU Professional Licensure Disclosure page, are required to complete the regular, online admissions process in place of the Reactivation Request Form.
  • A degree program may request additional documents prior to approving reactivation.
• Before clicking on the form, students should collect the following information:
  • BGSU ID Number - for assistance locating your BGSU student ID number, please contact Registration and Records 419-372-8441.
    
  • The most recent semester of enrollment at BGSU, and the semester they are hoping to return to BGSU.
  • The name and email of their graduate program coordinator (Click here for contact information).
• If the student took courses outside of BGSU during their absence, they will need to upload a transcript, or have one sent to the Graduate College.

Form - Reactivation Request Form- BGSU User (AdobeSign eform)

            Reactivation Request Form- Non-BGSU User (AdobeSign eform)    

Policy and Other Links

• Reactivation Policy

The Late Graduation Application is not available at this time.  Please contact Tammy Oelkrug (toelkru@bgsu.edu) to discuss your degree completion timeline and options.

Form Directions

• Students who have completed all degree requirements and are requesting a waiver of the minimum registration requirement during the semester they have applied for graduation, submit this form to request review of their academic record.
• This form should be submitted by 5pm on the first day of classes in the semester students apply for graduation.
• All requests will be reviewed in the Graduate College, and if approved, a copy of the signed form will be sent to the student’s BGSU email address.
• Students whose requests cannot be approved, will be contacted through their BGSU email address.

Form - Waiver of Registration Request (AdobeSign eform) 

Policy and Other Links

• Graduation Application and Minimum Registration Policy
• Sample form

Form Directions

• Students should fill out this form to change their dissertation committee (after the dissertation topic approval process has been completed).  
• Please note that the Graduate Faculty Representative cannot be changed by a student or a program.  Only the Graduate College can make a change to the Graduate Faculty Representative.  
• Before clicking on the form, students should collect the following information: 
  • Their new committee, old committee, and the reason for the change.
  • The name and email of their dissertation committee chair.
  • The name and email of their graduate program coordinator (Click here for contact information).

Form - Committee Change Form (AdobeSign e-form)

Other Links

• Sample Form - Committee Change (dissertation)

Form Directions

• Students should fill out this form any time their thesis committee is changing.  
• Before clicking on the form, students should collect the following information: 
  • Their new committee, old committee, and the reason for the change.
  • The name and email of their thesis committee chair.
  • The name and email of their graduate program coordinator (Click here for contact information).

Form - Committee Change Form (AdobeSign e-form)

Other Links

• Sample Form - Committee Change (thesis)

Form Directions

• Doctoral students should use this form to document the results of their dissertation defense.
• The student should initiate this form just before the defense.
• Before clicking on the form, students should collect the following information:
  • Final dissertation title as approved by the committee
  • The name and email of their committee chair, committee members, and Graduate Faculty Representative.
  • The name and email of their graduate program coordinator (Click here for contact information).

Form - Dissertation Defense and Manuscript Approval (AdobeSign eform) 

Policy and Other Links

• Sample form - Dissertation Defense and Manuscript Form
• Graduate College Thesis and Dissertation information page.

Form Directions

• Master's students should use this form to document the results of their thesis defense.
• The student should initiate the form just before the defense.
• Before clicking on the form, students should collect the following information:
  • Final thesis title as approved by the committee
  • The name and email of their committee chair and committee members.
  • The name and email of their graduate program coordinator (Click here for contact information).

Form - Thesis Defense and Manuscript Approval (AdobeSign eform) 

Policy and Other Links

• Sample form - Thesis Defense and Manuscript form
• Graduate College Thesis and Dissertation information page.
• Master's Program Requirement Policy - Thesis

Form Directions

• Before clicking on the form, students should collect the following information: 
  • The time period of requested delay (between 6 months and 5 years).
  • Rationale for requested delay.
  • The name and email of thesis/dissertation committee chair.

Form - Request for Delayed Publication Form (AdobeSign eform)

Policy and Other Links

• Graduate College Thesis and Dissertation information page.
• Sample form

Form Directions

• Doctoral students should fill out this form just before their dissertation topic approval meeting.  
• Before clicking on the form, students should collect the following information: 
  • The IRB or IACUC project ID and date of approval (if needed). Note: Student must obtain IRB or IACUC approval before submitting the Topic Approval Form.
  • Grade Point Average, planned graduate date, field of study.
  • Proposed topic of the dissertation.
  • The name and email of their committee members.
  • The name and email of their graduate program coordinator (Click here for contact information).

Form - Dissertation Topic Approval Form (AdobeSign eform)

• NOTE:  In the event of a topic change, a new form is required.

Policy and Other Links

• Doctoral Program Requirements Policy
• Sample form - Topic Approval (dissertation)

Form Directions

• Master's students should fill out this form just before their thesis topic approval meeting.  
• Before clicking on the form, students should collect the following information: 
  • Grade Point Average, planned graduate date, field of study.
  • Proposed topic of the thesis.
  • The IRB or IACUC project ID and date of approval (if needed). Note: Student must obtain IRB or IACUC approval before submitting the Topic Approval Form.
  • The name and email of their committee members.
  • The name and email of their graduate program coordinator (Click here for contact information).

Form - Thesis Topic Approval Form (AdobeSign eform)

• NOTE:  In the event of a topic change, a new form is required.

Policy and Other Links

• Master's Program Requirements Policy
• Sample form - Topic Approval (thesis)

Form Directions

• Instructors should fill out the below form to let the Graduate College know about possible academic honesty violations.
• Before clicking on the below link, the instructor should have the following information available:
  • Student name and ID
  • Date of alleged violation and date of any discussions with the student.
  • Course / assignment information
  • Description and type of academic honesty violation
  • Recommended sanction

Form - Academic Honesty Violation Report (on See It. Hear It. Report It. page)

Policy and Other Links

• Academic Honesty Policy
• Academic Honesty Pledge - All students should complete this pledge.  A student can sign the pledge here if they did not sign it during GSO week.

• Applicants should fill out the form when directed by the staff from Graduate College Admissions.