Residence Hall Advertising Policy

Posting Signs and Advertisements in the Residence Halls

Please do not place advertisments inside the residence halls without approval from the Office of Residence Life. The following information should used by all departments and student organizations who wish to post advertisements in the residence halls. If you have questions about the information outlined below, please contact our office at 419-372-2343 or reslife@bgsu.edu.

  • Only University departments and registered student organizations in good standing are permitted to display advertisements in the residence halls.
  • Advertisements for residence halls must be approved by the Office of Residence Life, as instructed on this web page.
  • The Office of Residence Life has the right to refuse any advertisement within the residence halls that does not support the goals and objectives of the department, or the University community.
  • Failure to obtain permission or adhere to the guidelines stated in this policy forfeits the organization/department's right to display advertisements in the residence halls for the remainder of the year academic school year.

Steps to Advertise in the residence halls

Before you create your advertisements, it's important that you review the following information. 

1. Make sure the advertisement has the required information.

To obtain approval by the Office of Residence Life for distribution and posting at designated locations in the residence halls, posters/fliers must contain the following:

  1. Description of event/activity/service
  2. Identification of the sponsoring organization or department
  3. State whether there is a charge for the event or if it is free to attend
  4. The date(s) time(s) and location of the event
  5. Reason for the event/activity/service
  6. Contact person's name, phone number and/or email address
  7. Advertisements should be no larger than 8.5"x11"

2. Request approval from the Office of Residence Life.

  • A sample of the proposed advertisements should be submitted to the Office of Residence Life before they are made in the event that changes must be made. 
  • Once the sample advertisement is approved, the Office of Residence Life staff will ask the representative of the organization/department to bring in the appropriate number of copies into the office and stamp them at the front desk. 
  • After the advertisements are all stamped, they will be placed in the residence hall mailboxes for pick-up. Please note: Advertisements will be placed in each residence hall within 7 days after approval. Special rush requests can be made but we cannot guarantee we can meet every request.
  • One advertisement will be kept by the Office of the Residence Life to keep on file.

Important: If an organization would like to have additional advertisements displayed in the public areas or on each floor of the hall, they must receive prior approval from the Office of Residence Life.

3. Know how many advertisements to print.

LOBBY POSTERS | There are two areas posters can be displayed. For most advertisements, they will only be approved to post in the lobbies and common areas of the halls. Posters should not exceed the number of posters outlined below unless prior permission is granted by the Senior Associate Director of Residence Life or Marketing, Communications and Recruitment Coordinator.

POSTER FOR EACH HALL | Only large, campus-wide event postings will be approved to post on individual residence hall floors and must be designed and produced through the Marketing & Brand Strategy Department to guarantee all University brand standards are followed. Examples of these types of event flyers include Homecoming, Family Weekend, Dance Marathon, registration or financial aid information, etc. Permission to post on every residence hall floor will be granted by the Office of Residence Life. We recommend reaching out prior to the production of floor signs.

Please note: It is the organization/department's responsibility to print, count and separate the appropriate number of advertisements for each residence hall lobby or floor. The advertisements should be grouped and labeled with the residence hall name.

Building Number of Lobby Posters Posters for Halls
  Use for most events. Use for University events in combination with lobby posters.
Centennial Hall 2 16
Conklin Hall 2 7
Falcon Heights 2 14
Founders Hall 2 15
Kohl Hall 2 6
Kreischer (A/B) 2 19
Kreischer (C/D) 2 19
McDonald Hall 2 22
Offenhauer 4 19
Greek Village 0 0
Total 20 137
Any questions regarding this policy may be directed to the Office of Residence Life at 419-372-2343 or reslife@bgsu.edu.

General Policy Statement:

Residence Life will allow BGSU departments and registered student organizations to advertise on certain main lobby LCD TV screens in select on-campus housing facilities. Residence Life reserves the right to refuse advertising which it considers not in accordance with the goals, objectives and policies of the department or the University community. For example; screens advertising alcohol consumption, beverage companies, food vendors, or non-student political promotions will not be allowed.

1. Permission to display

    A. Only University Departments and registered student organizations are permitted to display on the LCDs.

    B. Approval must be obtained from Residence Life.

    C. Groups may email predesigned Word documents, Power Point slides, jpegs, and other image and document types to be displayed. Electronic Proofs must be emailed for approval 2 weeks in advance to Karla Leady in Residence Life at leadyk@bgsu.edu.

2. Sign requirements

    A. Signs must include: Sponsoring office or organization, event date, time and location, and contact information

    B. Signs may include vanity link and social media account information

    C. All document and image types are accepted but images/jpgs are preferred. Please size to 1920x1080 if possible.

3. Additional Posting Information

    A. Postings should be event specific and will run for a maximum of 14 days prior to the event.

    B. Postings should be submitted for approval 2 weeks prior to event.

    C. Residence Life reserves the right to decrease/increase the display time of each slide, depending on the event advertised and the number of slots available. Priority will be given to the residence hall and Residence Life central office announcements.

D. Flyers are permitted in most residence halls on the designated display boards only. Printed flyers must be reviewed and approved with a stamp from the Residence Life Central Office located at 301 Bowen Thompson Student Union. Additional information can be found at www.bgsu.edu/residence-life.

E. Verbal and audio advertising are not permitted in any residence hall.

Updated: 04/18/2024 12:10PM