Schedule Development and Room Assignment Frequently Asked Questions

Can Registration and Records book a room for me?

Answer: Registration and Records books rooms for required class meetings and final exams. Please send all other room requests to Conference and Events Services: planevents@bgsu.edu. This would include all meetings, events, review sessions, study halls, trainings, interviews, orientations, etc.

Should I submit a Class Data Form?

Answer: Class Data Forms add class sections to the schedule that do not already exist. Please do not submit a CDF for any other reason. Changes to existing class sections should be emailed to: classes@bgsu.edu with the proper college approvals included.

Do I need College Approval to make a change to the class schedule?

Answer: Major changes to the class schedule require college approval once class schedules are posted to the web. These date are listed on our full-year scheduling calendars. Major changes include: session, campus, day/time, instruction mode, credit hours, cancellations, etc. A good rule of thumb: if the department no longer has access to process a particular change on the class schedule, college approval is most likely needed. Normal maintenance items do NOT need college approval (see below for more information about normal maintenance items).

What is required to change a room after Registration and Records has completed the room assignment?

Answer: College approval is required with a clear, pedagogical reason for the change request. Instructors should check their rooms as soon as possible. Please do not wait until the term begins to submit a room change request. Changes regarding department-owned classrooms do not require college approval.

Who is my college approver?

Answer: The Associate Dean approves major changes to the class schedule.

What are normal maintenance items?

Answer: These are items that departments can process at any time in CSS. Within “Update Sections of a Class,” departments can edit class status and adjust enrollment capacities.  Departments can also “hide” class sections from the Class Search using the “Schedule Print” option. Departments always have access to add instructors, edit class notes, and make adjustments on the Reserve Capacity tab.

Why can’t I add an instructor to a class section?

Answer: If an instructor is not listed as an option to choose from, please contact Brigette Gibson in Institutional Effectiveness; 419-372-7880 or bgibso@bgsu.edu. If a class section is combined, departments will not have access to add an instructor. Your request should be emailed to classes@bgsu.edu for processing.

When should I set the credit hour on a variable credit hour class?

Answer: Courses that are variable in the catalog always roll to the next term as variable. Departments should determine credit hours during schedule development. Registration and Records will need to process. Credit hours should always be set before registration begins. Send requests to classes@bgsu.edu.