HCM 9.2 Upgrade Training

Effective training is a key component contributing to the success of the HCM 9.2 Upgrade. As a result of the upgrade, various new features, functionalities, and changes to existing functionalities will be introduced. Providing adequate training will help to ensure that the transition goes smoothly and that all users are well prepared to continue using HCM.

View the HCM 9.2 Upgrade Training Plan   View the HCM 9.2 Upgrade Training Overview

Available Training

Based on the material covered, various types of training methods can be utilized. HCM 9.2 Training will include three different training formats: In Person Training, Video Tutorials and Training Documents. The materials can be accessed by clicking through the tabs below.

 

MSS Training

In person training will be provided for Manager Self Service (MSS) only. If you are a manager, supervisor, student supervisor or an employee delegated to approve time, it is recommended that you register for the two hour, hands-on training. MSS training has been scheduled for the following dates:

Wednesday, July 29; 9:00–10:30am

Thursday, July 30; 1:30–3:00pm

Monday, August 10; 2:00–3:30pm

Tuesday, August 11; 10:00–11:30am

Register for MSS Training

Time & Labor Training

Time & Labor training was conducted in an open forum, demonstration format prior to the upgrade. The open forums covered the new feature that allows for the delegation of Time Approvals and included a review of additional information available on timesheets following the upgrade. For more information on what was covered during these forums, click here.

E-Hire Training

Hands-on training was provided for the new E-Hire features resulting from the HCM 9.2 Upgrade. SES has made several process changes; including the discontinuation of paper hire forms. Effective May 26, 2015, all student employment hiring will be conducted using E-Hire.

With this significant change, SES required all users (including current E-Hire users) to attend a training session. Each session was scheduled for one hour and was conducted in a test environment. E-Hire training has been scheduled for the following dates:

Monday, July 20; 9:00-10:30am

Thursday, July 23; 3:00-4:30pm

Tuesday, August 4; 3:00-4:30pm

Wednesday, August 5; 9:00-10:30am

Register for E-Hire Training

Video training is offered for all HCM 9.2 Upgrade features. Below you will find training videos broken down by area.

Time & Labor

Coming Soon

eHire

Coming Soon

Documentation is available for all new HCM 9.2 upgrade features. Below you will find training documentation as it pertains to each function.

Fee Waivers

Coming Soon

Guest Access

Coming Soon

Secure Enterprise Search (SES)

Secure Enterprise Search

Security Requests

Coming Soon

 

FAQ's

When does the HCM 9.2 Upgrade occur?

The HCM 9.2 Upgrade will take place over Memorial Day weekend (May 22 - May 26, 2015).

Why should I attend training?

You should attend training to familiarize yourself with the upcoming changes and to help you navigate the new HCM application once the upgrade is complete. Training will help you to do your job/complete your scheduled tasks effectively and efficiently.

Who should attend MSS training?

Any manager, supervisor, student supervisor or employee delegated to approve time should attend MSS training.

How long will training be?

The MSS, in person trainings will last approximately 1.5 hours.

If I can't make it to training, how can I get the training I need?

If you are unable to make the MSS training sessions, we also offer both training documentation and video tutorials on the topic. After utilizing these resources, if you still feel that you need some assistance with the features, please contact the HABIT Project Team to set up a one-on-one training session.

Is there other training besides MSS that I might need?

Depending on your role at the university, there are various other features that you may need to be trained on. ITS provides training courses/materials for the following:

  • Manager Self Service (MSS)
  • Time Approval
    • Delegation of Time Approval
  • Life Events - eBenefits
  • Secure Enterprise Search (SES)
  • eHire
  • Employee/Dependent Fee Waiver
  • Guest Access
  • Security Requests
Who do we contact if information on the Manager Dashboard is incorrect?

For Student Employees, email stuemp@bgsu.edu
For Faculty and Staff, email ohr@bgsu.edu
For Payroll questions, email payroll@bgsu.edu
 

Can we see our own Talent Summary information on the Manager Dashboard?

No, you will need to ask your supervisor/manager to share this information with you if you would like to have access.

If I delegate managing time and labor to a subordinate, will they be able to approve their own time?

No.

Why doesn't any information come up on the employee that I am searching for in the new Company Directory (Organizational View)?

Employees will not show if they report to a vacant position or a terminated job record.  

 

Support

For questions about the HCM 9.2 Upgrade and/or the associated training, please contact the HCM 9.2 Upgrade project team at habit-program@bgsu.edu.

Updated: 02/26/2018 09:45AM