On-Campus Housing and Dining Agreement - 2025 Summer Session

Bowling Green State University On-Campus Residency Requirement

A. Parties To Agreement

This On-Campus Housing Agreement (Agreement) is between Bowling Green State University, hereinafter referred to as “BGSU” or the “University,” on behalf of the Office of Student Housing, and the individual receiving the offer, hereinafter referred to as the “Student,” as well as their parent(s)/legal guardian(s) when the Student is under the age of 18.

B. On-Campus Housing Agreement Offer

The delivery of this Agreement by the University to the Student constitutes an offer of accommodations and services in a University residence under the terms and conditions described herein. This offer is contingent upon its acceptance (either in writing or electronically) by the Student or their parent/legal guardian and upon availability of space in a University residence.

C. Cancellations & Withdrawal/Forfeiture Schedule

It is hereby agreed that the forfeiture schedule set forth in this Agreement shall be applied in the event that the Student decides not to reside on-campus and cancels this Agreement prior to occupancy or withdraws from the University before or after occupancy. The amount indicated shall be retained by the University as forfeiture.

The University will retain as forfeiture according to the following schedule:

Before start of the enrolled Summer Session:           No Forfeiture

After start of the enrolled Summer Session:               Full Forfeiture of Housing Rate for Summer Session

D. Eligibility

The Student agrees to be enrolled at BGSU or approved affiliated programs for academic credit and to remain enrolled during the duration of this Agreement. Dropping to half-time or part-time enrollment status does not terminate this Agreement.

E. Choice of Law

This Agreement shall be construed in accordance with the laws of the State of Ohio, regardless of the place of execution. Any legal action arising pursuant to this Agreement shall be brought in a court of competent jurisdiction in the State of Ohio.

F. Service Period

The University agrees to furnish a room to the Student who accepts this offer for the Summer Session in which the student is enrolled. 

G. Initial Housing Payment

Summer Session residents are not required to make an initial housing payment.

H. Housing Rates

University housing rates are adjusted annually by the Board of Trustees. The rates are for housing only. The University Board of Trustees reserves the right to change or modify the room rates outlined herein as economic conditions warrant. Rates may be found on the Office of Student Housing website, which are incorporated by reference into this Agreement. Specific room charges will be reflected on the Student’s Bursar bill.

I. Execution of Agreement

It is agreed that this Agreement is duly executed when the Student or their parent(s)/legal guardian(s) signs, and constitutes a binding Agreement between the parties.

J. Payment of Student Fees

By executing the Agreement and accepting its terms, the Student agrees to pay applicable room costs and fees in accordance with the scheduled due dates as posted by the Office of the Bursar. Non-occupancy of assigned space does not terminate this Agreement, and the appropriate charges under this Agreement will continue. Students must pay the full amount of all fees on their Bursar account by the posted due date or enroll in an installment payment plan option available through the Office of the Bursar.

Fees not paid by the due date may result in one or more of the following actions being taken against the Student by the University:

1. Postponement of scheduled check-in time; 
2. Suspension of access to University residence and dining facilities; 
3. Termination of Agreement

K. Occupancy

Occupancy occurs when a Student is issued a key for their room assignment. Actual physical occupancy of the room by the Student and/or placement of Student’s possessions within the room is not necessary to constitute occupancy. It is the responsibility of all Students to fulfill occupancy expectations by Tuesday of the first week of classes. Once a Student fulfills occupancy, they Student may not cancel this Agreement (except as specifically allowed by this Agreement). Failure to establish occupancy may result in termination of this Agreement and subsequent cancellation of enrollment.

The Student agrees that that occupancy of the assigned room is limited to residents assigned to that room, that the room will be used only as living space, and that the space will not be loaned to or occupied by non-residents.

L. Termination of Agreement By The University

The University may terminate this Agreement at any time if the University determines that:

1. The Student is delinquent in their tuition, housing, dining or other fees or any part thereof; 
2. The Student fails to respect the rights of fellow residents by creating an atmosphere which is not conducive to the successful pursuit of an academic degree or engages in disruptive, dangerous or excessively noisy behavior, or behavior which intimidates or harasses other people or interferes with the quiet enjoyment of the premises by residents and guests; 
3. The Student has misrepresented themselves to the University; 
4. The Student has violated any term of this Agreement or violated any University rule, regulation or policy, including but not limited to the BGSU Undergraduate Catalog, the Student Handbook, the Code of Student Conduct, and the Community Living Standards; 
5. The Student is no longer enrolled and/or is no longer eligible for enrollment at Bowling Green State University or approved affiliated programs. 

The University may terminate this Agreement for any of the above reasons upon giving the Student seven (7) days written notice. The notice shall state the reason for termination and the date of termination, which must be at least seven (7) days after serving the notice. After the date of termination, the University shall be entitled, without further notice, to enter the assigned room and repossess the same, and to remove the Student and Student’s property.  

In the event this Agreement is terminated in accordance with the provisions of this section, the Student shall be required to immediately surrender the assigned room and all University owned property to the University under the same terms and conditions as would apply under this Agreement if the surrender were to take place at the completion of this Agreement.  

Notwithstanding anything else in this Agreement, the University specifically reserves the right to immediately remove any person from a University residence if the University, in its sole discretion, determines after an individualized assessment that the person presents a credible substantial risk of harm to themselves or others or to the University community. 

M. Communication

The Office of Student Housing will make every attempt to communicate with Students as needed either by email or phone. The email of record for the Office of Student Housing is the Student’s BGSU email address. The phone number of record is the phone number associated with the Student’s official University record. The Student agrees that any written notice under this Agreement may be sent via electronic means, including to the Students email or record and/or University email 

N. Nondiscrimination

BGSU is committed to equal opportunity for Students in employment and education, and does not discriminate on the basis of race, sex, gender identity, gender expression, sexual orientation, color, national origin, ancestry, religion, age, marital status, disability, military status,  veteran status, or any other legally protected class (“Protected Class”). As such, the University will not unlawfully discriminate in making assignments or reassignments, based on any Protected Classes.

O. Assignments

The Student agrees to provide the University with the information and preferences requested on the “Housing & Meal Plan Application” found on MyBGSU for the purpose of hall, room and roommate assignment. The University agrees to consider the information and preferences submitted by the Student. However, no guarantee of a specific assignment is implied. The Student agrees to observe the hall/room change procedures established by the University and to have prior written approval from an authorized University official before making a change of hall and/or room assignment. If a vacancy occurs in the assigned room, the remaining Student(s) agrees to keep appropriate space for roommate(s) available and clean at all times and to accept other roommate(s) as assigned at any time.  

P. Reassignment

The Student understands and agrees that this Agreement is for a room assignment determined by the University, not for any particular room. Rooms are subject to reassignment at any time. The Student understands and accepts that the University may alter the Student’s assignment (before or during occupancy) for any or no reason, including, but not limited to, Americans with Disabilities Act (ADA) and/or Fair Housing Act compliance, disciplinary/student conduct reasons, catastrophe, room or room services condition, renovation or closing of a facility, consolidation of vacancies, unavailability of space, violation of specific living area environment, irresolvable incompatibility of roommates, and/or unpaid Housing and Dining Services fees. Students residing in a summer housing space may be asked to relocate to a different residence hall room in the final days/weeks of summer session so preparations can be made for opening the residence halls for the fall semester.

Q. Accommodations

There is no deadline to apply for housing accommodations, but it is important to understand the room selection timeline and the review process can take several weeks. As such, to ensure space availability, Students should make disability-related housing requests to Accessibility Services; 38 College Park; Bowling Green, OH 43403 by no later than May 1, 2025 for arriving Summer semester. Current Students are expected to renew their status with Accessibility Services on an annual basis prior to the beginning of the housing sign-up process. Upon review of the Student’s documentation, Accessibility Services will make a recommendation to the Office of Student Housing regarding the Student’s needs.

R. Care of Facilities

The Student agrees to be directly and financially responsible for keeping the assigned room and its furnishings clean and free from damage, to cooperate with roommates in the common protection of property and in maintenance of the living space, and to advise the University of any deteriorated conditions of the room or its furnishings so timely repairs can be made. The Student agrees to use public areas, residential corridors and rooms, and equipment and furnishings in a careful and proper manner, to contribute to the orderliness and cleanliness of all areas, to cooperate in the common protection of property, and to advise the University of any deteriorated or hazardous conditions so timely repairs can be made. The Student agrees to pay charges when assessed for common area damages or special housekeeping or maintenance services necessary due to misuse or abuse of facilities or equipment for which the Student is determined to be responsible, or to pay an equal portion of charges assessed to all Students of a corridor, or residence hall, or dining facility when those responsible cannot be identified by the hall staff or the responsible individuals fail to assume the charges.

S. Maintenance

The University agrees to make all necessary repairs and perform maintenance in the residence hall and the Student’s room by authorized personnel. Repairs will be made to the room and University furnishings upon request or in accordance with routine schedules. Temporary inconvenience caused by malfunction of mechanical, electrical systems, or any other component of the residence does not warrant a refund.  

T. Personal Property and Insurance

The University assumes no responsibility for loss or damage from any cause to the personal property of the Student, their guests, or any other persons.   It is recommended that the Student consider whether they have, or should obtain, insurance for protection against such losses.

U. Liability and Risk Assumption

The Student acknowledges that there is inherent risk to living in University housing, and that the University cannot reasonably eliminate such risk. The University does not assume responsibility for any Student’s, guest, or other person’s losses or injuries while in University housing. Student acknowledges and agrees to assume responsibility for their personal safety.

V. Room Entry

University officials, including Office of Student Housing and Office of Residence Life staff members, are authorized to enter, search and/or inspect Student rooms, suites, and public rooms in the residence halls, and small group living units. There are three occasions when room entry may be especially necessary:

1. Room Inspections - Routine and mandated inspections may be necessary to verify the following: acceptable standards of safety and hygiene, observance of University residence policies and procedures, University regulations and requirements of public law, and maintenance and repair of equipment. The time and date for building inspections will be posted a minimum of 24 hours in advance.
   
2. Room Searches - Searches of Student rooms by University officials shall be authorized and conducted under one or more of the following conditions:
       a. By the consent of the Student;
       b. By warrant issued by an appropriate legal body/agent;
       c. Upon reasonable cause to believe that there is a violation of the Code of Student Conduct, the Ohio Revised Code, University’s Community Living Standards,        or other applicable University policies.
   By entering into this Agreement, Student acknowledges that a maintenance request will constitute as consent to enter the Student's room, suite, or living area.
   
3. Performance of Duty - University officials reserve the right to enter a Student room/suite/apartment, locked or unlocked, at any time it is deemed necessary for immediate resolution of policy violations, addressing a disruption, maintenance problems, illness, hazards and other similar emergencies or potential crises.
   

W. Behavior & Conduct

The Student agrees to read, observe, and abide by all published rules affecting their status with the University. Specifically included are the BGSU Undergraduate Catalog, the Student Handbook, the Code of Student Conduct, the Community Living Standards, and terms of this Agreement.

X. Disclosure of Criminal Conviction

The Student must notify the Office of Student Housing in writing if they have ever been convicted of a felony, (the term conviction will be interpreted broadly and will include pleas of no contest, deferred adjudications, withheld judgments and similar dispositions). The Student must provide the Office of Student Housing a statement with a complete description of their actions and full details of the charges/conviction/sanctions against them. Failure to notify the Office of Student Housing of a felony conviction, prior to University housing occupancy or immediately upon conviction of a felony during University housing occupancy may be grounds for denial of, or immediate removal from, University housing. 

Once the Office of Student Housing has been notified by a Student that they have been convicted of a felony, the matter will be reviewed and the University will take appropriate action, which may result in reassignment or termination of this Agreement.