Contracting Procedures and Forms

Please follow the steps below when hiring an Independent Contractor to provide goods or services to BGSU:

Step #1: Department completes and sends the Independent Contractor Agreement (ICA) and Attachment A to the independent Contractor for signature after the BGSU Contract Signatory Authority has signed. You can use either the ICA template that has the Attachment A included or if you already have an Attachment A completed, use the ICA without Attachment A.

• ICA with Attachment A
• ICA without Attachment A
• ICA Instructions

NOTE: Authorized BGSU Contract Signatory Authorities are noted per University policy #3341-1-7.

Step #2: Department will log into PaymentWorks and send an invitation to the Independent Contractor to register in PaymentWorks, attaching the fully executed ICA with attachment A to the invitation before submitting.

Step #3: Independent Contractor completes the registration and attaches the signed OPERS form in PaymentWorks. PaymentWorks will route the registration to Human Resources, the Controller's Office and Purchasing for approval.

Step #4: Department processes Payment Request in Falcons Purch to pay Independent Contractor.

Independent Contractor Agreements are required for all individual contractors performing services at or for BGSU. 

• For professional service providers/speakers paid by BGSU, use the Independent Contractor Agreement form.
  
• Professional Service Providers/Speakers being paid zero dollars (excluding mileage reimbursement) do not require a contract and should be documented using the Volunteers @ BGSU process on the Risk Management website.

Please follow the steps below when hiring a Company to provide goods or services to BGSU:

Step #1: Department hiring the company works with the Purchasing department to complete the Vendor Short From Agreement and Attachment A, then the Procurement Specialist will send it to the Director of Purchasing to be reviewed and signed off on.

Step #2: Procurement Specialist will send the Vendor Short Form Agreement to the vendor for signature on behalf of the BGSU department.

Step #3: Department will log into PaymentWorks and send an invitation to the Vendor to register in PaymentWorks.

Step #4: Department processes Payment Request in Falcons Purch to pay Vendor.

NOTE: Authorized BGSU Contract Signatory Authorities are noted per University policy #3341-1-7.

BGSU contract completed by the Purchasing Department. Contract typically used for multi-year duration or with significant value. Contract may be created as the result of a published competitive bid event. BGSU Purchasing will handle the setup, negotiation, and signing of these contracts. Please allow at least 2 months for the competitive bid process.